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1.Technology to Boost Your Team’s Productivity.
We’ve all been through it – too many tabs open and programs running at the same time. It can feel like you’re spending more time switching between different programs to find data than doing actual work. Streamlining and consolidating the technology that your company uses can be an enormous help in reducing time wasted, letting employees be more productive and focus on more important tasks within their respective departments. The easier and quicker your team can check off projects and tasks from their to-do lists, the more cost savings and profitability your company will see.

2.Embrace Collaboration within the Workplace and Beyond.
Collaboration has always been a major contributor towards driving workplace efficiency. Teams that work together on a given task are more likely to outperform work done by individual employees in silos. By giving employees the access to all the tools they need in one single platform, they can easily identify which resources can help them with different projects and tasks.
And this doesn’t stop within the workplace. Collaboration helps your relationships and success among suppliers, partners and customers. The increased flow of communication can even span to global clients, which saves on travel costs without sacrificing outcomes.
3.Eliminating Inefficiency.

Streamlining your daily operations with project management tools helps you identify new, more efficient business processes that you can implement across the board. Doing away with the old inefficient processes cuts down costs and increases productivity in the individual departments and the company as a whole.
Another common source of workplace inefficiency is meetings. As many of us can agree, it’s a constant challenge trying to juggle time in any given workday to actually sit down and focus on tasks at hand with calendars filled with meetings. In a recent studies 47 percent of workers considered too many meetings to be the biggest waste of time and a contributing factor to loss of productivity. While easier said than done, cutting down the amount of meetings within any given work week will enable employees and managers to concentrate on their work with fewer interruptions.
4.Smart Spending.
Project management tools can help you identify areas where you’re spending money, yet seeing little results. When you cut down inefficient spending in one area, you can put those funds towards more profitable areas of a business. However, just because money might be spent on things that don’t directly contribute to the bottom line, doesn’t mean that money is wasted. Every dollar spent should play a role in improving the overall performance and forward growth of the company.
In summary, increasing your company’s operational efficiency doesn’t have to seem like a chore. With the right tools and processes in place, you will save time and money, while helping your team be more efficient and effective. Stop chasing down status reports and spend more time strategically growing your business.
6. Gain real time visibility in the status of deliverables.

Effectively managing project deliverables is important for any organization, independent of size or focus, in fact, this is especially important for small or growing businesses with less mature project management processes where there is no formal process of defining business cases or the benefits associated with each project. Deliverables are different to project milestones in that they represent the quantifiable goods or services produced as the result of a project. Whether tangible or intangible, by managing your project deliverables executives will gain real time visibility into the status of each deliverable and a clear overview of how the business will profit or benefit from each project.
7. Improve Budgeting/Cost Control.

For many businesses the prospect of generating a project budget is daunting, especially if little project management experience exists. However, the project budget is an essential tool for measuring the performance and progress of any project. This is where project management software excels, enabling you to create project budgets directly from project plans or from your project estimates. In addition project management software will ensure you can monitor budget, versus actual versus planned to ensure you have an accurate picture of your current budget and future financial projections in real time.
8. Improve Product and Service Delivery.

Every business requires an effective toolkit to successfully manage the delivery of the products or services they deliver. Project management software provides your project managers with the tools required to lead their team and to implement an effective strategy to bring your products to fruition. Your clients will benefit in the knowledge that their input has a direct effect on the project delivery process and your workers will benefit from having a clear understanding of their stake in the project and their role in its delivery. The beauty of managing projects in a fully integrated solution is its flexibility; if you discover a smarter direction, project management tools provide you with the flexibility to take it.
9. Encourage and Facilitate Team Collaboration.

Throughout humanity, people have historically recognized that working together can accomplish more. However, many businesses ignore this fact and continually allow individuals to pursue their own objectives which are loosely tied to project or organizational objectives. Project Collaboration software eliminates this, by providing your business with an ideal platform to encourage your project team members to work in synergy and share knowledge throughout the project management process. With each team member making an individual contribution towards a common goal your business will quickly benefit from greater innovation, better problem solving, greater efficiency in project delivery and a reduction in the cost and impact of absent resources.

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By Letícia Pasqualotto 

Every work, be it the creation of a product or a service, has to have a plan in order to be executed to its maximum needs and requirements and ultimately fulfil its purpose. That is the job of the project manager, who will organize a team to make the goal of the company with that product or service happen. The project manager has a number of things to do, since guaranteeing the communication between different teams so the project runs smoothly, to help in the solution of any trouble that appears so the project does not delay on its launch date and everybody hits their goal.    

According to the Project Management Institute, the project manager has to have a set of qualities and skills in order to do his job well. They have to be organized, passionate and goal-oriented, it is fundamental that they understand the strategy for making the project a success. They must work well under pressure and have the ability to “shift readily between the "big picture" and the small-but-crucial details, knowing when to concentrate on each.” (Project Management Institute) so the project runs flawless.

The project manager has to be some kind of mediator; he must have good people skills and must be ready to intervene when necessary, to communicate with sponsors, project team members and outside sources. They are always improving their skills and techniques as well as their teams. As of today, the project manager is an incredible recognized position as “senior executives and HR managers recognize project management as a strategic competence that is indispensable to business success” (Project Management Institute).

A project is both, temporary and unique. Temporary for it has a beginning and an end previously stipulated by the part which will create/fulfil the job and the contracting party, and unique because it does not belong to the company’s routine, it is a specific job to accomplish a specified outcome. In the light of these qualifications, we can agree to the Project Management Institute definition of project management, which is “the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements”. So project management is to develop a project thinking about all the steps to its finish solving any kind of unexpected problem along the way.  

As reported by the Project Management Institute, the processes of project management undertake five groups: initiating, planning, executing, monitoring and controlling, and finally closing. These are the major steps when organizing a project, with them managers are half way through the finalization of the project and can have a sight of the whole picture of the job. However, that is far from all they have to do, managers have to consider, inside these steps, areas like integration, scope, time, cost, quality, procurement, human resources, communications, risk management and stakeholder management.

It is almost impossible to complete a project without some kind of difficulty interfering with it. Yet, it is not impossible to overcome the difficulties that are so recurrent in any kind of project. Here we will see about two essential steps that can help managers to fix mistakes made during the project or even avoid them. First, the project charter, also known as project definition or project statement, it is the base of the project. The chart is a document that officially initiate the project, it states the scope, objectives and participants; it acts as a reference for the participants as it contains the role each team will fulfil. In a large-scale project, a chart can be made for each phase of the process in order to maintain the project organized and to avoid any kind of misunderstanding or miscommunication.

The second important part is the project documentation, it is, as the name says, a document which contains information on project requirements and establish traceability on what has been done, what needs yet to be done, who did what and who will continue doing the rest of the work. The project documentation also specifies the quality of the project, and depending on the level of risk of the project, it needs to be more or less detailed.

Therefore, project management is a plan whose execution can better inform both, staff and customer in matters of objective, cost-benefit, time, and can be adjusted whenever necessary. It is essential for the better function of the company so no one is ever in doubt of their role in a project. Although it has always been in practiced informally, it only “began to emerge as a distinct profession in the mid-20th century” (Project Management Institute). Project management is a practice guided by goals and standards and that makes it indispensable for a company to achieve success.
Source: Project Management Institute at https://www.pmi.org/
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