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BY ANJALI CHAWLA

 WHAT IS A PROJECT?
A unique undertaking composed of interrelated activities which has a well-defined beginning and end, often involving staffs from cross-functional groups, that operates under specific constraints of resources, schedules and requirements.
 
WHAT IS PROJECT MANAGEMENT?
A  set of skills and methods of planning, organizing and managing a project from inception to its successful completion.
 
WHO IS A PROJECT MANAGER?
The role responsible for leading and coordinating the project effort from inception to its successful completion, the person responsible for making things happen.
 
WHY IS PROJECT MANAGEMENT USED?
  • It is necessary to track or measure the progress we have achieved towards a goal we wish to accomplish.
  • We use project management to aid us in maximizing and optimizing our resources to accomplish our goals.
WHY IS PROJECT MANAGEMENT IMPORTANT?
  • Enables us to map out a course of action or work plan.
  • Helps us to think systematically and thoroughly.
  • Unique task.
  • Specific objective.
  • Variety of resources.
  • Time bound.
Road to Better Project Management.
  • Identify a Project Manager.
  • Identify Task Managers.
  • Sequence the activities in relation to time period.
  • Finalize by reaching an agreement and start work.
IMPLEMENTATION
  • Regular Monitoring.
  • Resource Support.
  • Critical issues discussed and solution.
  • Meeting with the team on completion of each major milestone.
  • Track the progress against the plan.
  • System to add.
POINTS TO BE CONSIDERED FOR INCREASING EFFICIENCY AT ANY WORKPLACE
Clearly defined roles and responsibilities
 
Employees need to have well defined roles and responsibilities at the work place. Individuals need to be clear as to in which all areas they need to contribute their level best and what all skills will help them to perform better. They need to be aware of their duties and key responsibility areas. Duplication of work decreases efficiency of employees. Responsibilities ought to be delegated as per expertise, knowledge and interests levels of employees. Job mismatch leads to confusions and individuals eventually lose interest in work.
 
EFFECTIVE COMMUNICATION
Effective communication plays an imperative role in increasing efficiency of employees, eventually benefiting the organization. Employees need to interact with each other, discuss their problems, and gain from each other expertise. They need to have an easy access to their manager’s offices so that grievances and problems can be addressed immediately. Even a minute’s problem unattended may become a major cause of trouble later on. Managers need to sit with their team members, monitor their performances, give them correct feedback and help them perform better. As a manager, you need to guide your team as to what all additional set of skills would increase their efficiency and help them deliver results on time.
 
RULES AND REGULATIONS / FLEXIBLE POLICIES
If you expect an employee to work till late on his birthday, he would never perform and end up wasting the entire day. One needs to be logical. Do not ask your employees to work till late unless and until there is an emergency. Rules and regulations should be same for everyone. Every individual irrespective of his or her designation has to report on time. Allow employees to take small breaks during the day. Let them speak to their colleagues. Strict rules like switching cell phones at workplace, blocking websites, not allowing the employees to get up from their workstation and so on can sometimes irritate an employee, who then starts hunting for a new job. Employees need to be satisfied with their jobs. Give a pat on their backs and make them feel that they have the potential to achieve their targets before time let them feel special and indispensable for the organization. Trust me, nothing would help if they do not realize themselves. Self-realization is of utmost important. After all, you cannot have a check on your employee every time. Trust your employees.
 
SALARIES/WAGES
Money is a strong motivating factor for employee. They would never work if you never release their salaries on time. Do not hold their monthly bills and other reimbursements. Appreciate their performances and reward them suitably. Bonuses, additional perks, incentives play an effective role in motivating employees to meet deadlines, finish assignments on time and achieve targets on or before time.
 
JOB SECURITY
Job security plays a crucial role in increasing efficiency of employees. Employees would not be able to deliver if they feel insecure at the workplace. Managers need to stand by their team members at the times of crisis and unforeseen circumstances.
 
TIME MANAGEMENT
Encourage your employees to manage their time well. Help them plan their day. Ask them to organize their desk once in every week.
 
HEALTHY WORK CULTURE
Employees need a pleasant work environment as they spend maximum part of their day at workplace. Give them the liberty to take some decisions on their own. Superior should never treat their subordinates as slaves or keep them as arm’s length. They would never respect you. They need to feel happy at the workplace for them to stay positive, happy and confident. Encourage your employees not to participate in nasty office politics, rumors and criticism.
 
BUSINESS INDUSTRY AND TRANSLATION INDUSTRY RELATIONSHIP
After a long deep explanation of project management, we can connect that project management being the key factor of both the industries work analogously. The project management feature is also applied in translation industry directly or indirectly but not completely. To make it well organized like business industry, it should be mandatory to use this feature in translation industry also for best results. The relationship between both the industries can ideally be seen in MULTINATIONAL COMPANIES which recruits translators for translation or interpreting purposes.
 
MODLINGUA
My personal experience at modlingua as an intern was sterling. As i gained tremendous knowledge of business industry, translation industry and their relationship as well.
 

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By Margaret Wiens
 
A project can be represented by any combination of tasks (large or small) that must be carried out, or by bringing a concept or idea to life. Therefore, projects are not limited by scope, number of personnel involved or complexity. Depending on how it is organized, it is possible for a high-profile project with multiple parties involved to be completed on time with minimal issues or added expenses. At the same time, even a simple, straightforward project has the potential to deteriorate into a series of miscommunications, mistakes and delays. Project management works because it forces businesses to identify and assess each stage of a typical (or atypical) project, to anticipate the outcomes of those stages and to prepare a contingency plan in case the predictions do not match the outcomes. Project management also affects businesses on several levels, from the macrostructure of company policy to the microstructure of each employee’s work day.
 
Project management practices are not only beneficial to translators and other language professionals: all different kinds of work environments can use features of project management to improve the quality of their work and save time and money on their current and future projects. This article will examine how project management can have a positive effect on three main aspects of efficiency: time, resource allocation, and quality.
 
First, project management decreases the amount of time spent on a given project. When businesses corroborate with all personnel involved in a project and calculate how much time each portion should take to complete, they are able to set their own deadlines rather than be forced to adhere to deadlines set by those who don’t understand what the work entails. This detailed preparation serves to hold the other team members to their word and deliver their work on time due to the fact that they will have to answer for any delays within their department. An added boost in morale can also be felt around the office when employees feel their needs are being met while still being held accountable for their work.
 
Second, project management helps businesses determine how best to allocate resources, and by extension, determine when to acquire new resources or replace obsolete ones. Resources can include technology, personnel and work space. By dint of recording how long each stage of a project takes to complete, businesses can pinpoint areas that need improvement and work to bring that area up to the standards of the others. Whether that means buying new software to build databases and templates, reallocating personnel to play to their strengths, or maximizing the workflow of current work spaces, using the correct resources at the correct time ensures that projects are consistently completed as efficiently as possible.
 
Third, project management helps businesses regulate and maintain the quality of their work without sacrificing time or cost. By clearly establishing client standards early on in the project, all departments can carry out their individual tasks more effectively and concisely. As employees learn to document their actions and note what strategies work best for them, they will continue to improve their management techniques for different clients, both in the short and long term. Therefore, as the quality of individual work is increased, the overall quality of the project increases exponentially. When tasks are delegated evenly and feedback mechanisms are implemented at every stage, less time is needed to ensure the project is coherent and up to the client’s standards.
 
An additional side effect of a highly developed project management strategy is increased communication—both internal and external. If a company knows what their client need from them and recognizes that their requirements may change at any moment, they are more likely to maintain open lines of communication throughout the process. They will then communicate these changes to colleagues and superiors to ensure that everyone has the same information so that the timeline and cost of the project are unaffected.
 
The key to successful client relationships is to meet both their spoken and unspoken expectations. A business may deliver a project on time and on budget, but that does not guarantee the client will return. Clients prefer to work with businesses that understand their needs, are available to answer their questions and address their concerns. Companies that implement these techniques have the capacity to provide quick turnarounds and high quality work, as well as to earn a reputation for reliable and speedy customer service. As a result, they will attract an increasing number of clients that bring new and challenging projects to the business, the diversity of which will increase the scope of their expertise and ensure that how their projects are managed is continually evaluated for optimal efficiency. Above all, since every project is unique, project management teaches a workplace to be adaptable to changing circumstances and to apply order and a system to every project that will enable them to avoid mistakes and to prepare for inevitable problems.

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