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By Mahenur Alam 

What is project management?

Project management can be defined as the discipline of applying specific processes and principles to initiate, plan, execute and manage the way that new initiatives or changes are implemented within an organization. Project management is different to management of business as usual activity, which is an ongoing process, as it involves creating new work packages to achieve agreed ends or goals.

Why Is Project Management Important at any workplace

1. Strategic Alignment

 
value against the business opportunity.1
Every client has strategic goals and the projects that we do for them . Project management is important because it ensures there’s rigor in architecting projects properly so that they fit well within the broader context of our client’s strategic frameworks Good project management ensures that the goals of projects closely align with the strategic goals of the business.
In identifying a solid business case, and being methodical about calculating ROI, project management is important because it can help to ensure the right thing is delivered, that’s going to deliver real value.
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2. Leadership

Project management is important because it brings leadership and direction to projects.
Without project management, a team can be like a ship without a rudder; moving but without direction, control or purpose. Leadership allows and enables a team to do their best work. Project management provides leadership and vision, motivation, removing roadblocks, coaching and inspiring the team to do their best work.
Project managers serve the team but also ensure clear lines of accountability. With a project manager in place there’s no confusion about who’s in charge and in control of whatever’s going on in a project. Project managers enforce process and keep everyone on the team in line too because ultimately they carry responsibility for whether the project fails or succeeds.

3. Clear Focus & Objectives

Project management is important because it ensures there’s a proper plan for executing on strategic goals.
Where project management is left to the team to work out by themselves, you’ll find teams work without proper briefs, projects lack focus, can have vague or nebulous objectives, and leave the team not quite sure what they’re supposed to be doing, or why.
As project managers, we position ourselves to prevent such a situation and drive the timely accomplishment of tasks, by breaking up a project into tasks for our teams. Oftentimes, the foresight to take such an approach is what differentiates good project management from bad.

4. Realistic Project Planning

Project management is important because it ensures proper expectations are set around what can be delivered, by when, and for how much.
Without proper project management, budget estimates and project delivery timelines can be set that are over-ambitious or lacking in analogous estimating insight from similar projects. Ultimately this means without good project management, projects get delivered late, and over budget.
Effective project managers should be able to negotiate reasonable and achievable deadlines and milestones across stakeholders, teams, and management. Too often, the urgency placed on delivery compromises the necessary steps, and ultimately, the quality of the project’s outcome.
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5. Quality Control                                    

Projects management is important because it ensures the quality of whatever is being delivered, consistently hits the mark.
Projects are also usually under enormous pressure to be completed. Without a dedicated project manager, who has the support and buy-in of executive management, tasks are underestimated, schedules tightened and processes rushed. The result is bad quality output. Dedicated project management ensures that not only does a project have the time and resources to deliver, but also that the output is quality tested at every stage.

6. Risk Management

Project management is important because it ensures risks are properly managed and mitigated against to avoid becoming issues.
Risk Management is critical to project success. The temptation is just to sweep them under the carpet, never talk about them to the client and hope for the best. But having a robust process around the ,identification is what helps prevent risks from becoming issues.

7. Orderly Process

Project management is important because it ensuresthe right people do right things– it ensures proper project process is followed throughout the project lifecycle.
Surprisingly, many large and well-known companies have reactive planning processes. But reactivity – as opposed to proactivity – can often cause projects to go into survival mode. This is a when teams fracture, tasks duplicate, and planning becomes reactive creating inefficiency and frustration in the team.
Proper planning and process can make a massive difference as the team knows who’s doing what, when, and how. Proper process helps to clarify roles, streamline processes and inputs, anticipate risks, and creates the checks and balances to ensure the project is continually aligned with the overall strategy..
 
 
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By Sahenur Begum

How Project Management helps in increasing efficiency at workplace

Project Management is very helpful for a work place because it manage Complex Tasks and People Project management is the process of organizing the way that changes are implemented efficiently within an organization. Many businesses achieve their goals by completing projects that contribute to their objectives. Often, projects have a finite length, involve a number of activities and people, and have deadlines and fixed budgets. Project managers plan and monitor these, and take corrective action when appropriate.

The Benefits of Developing Project Management Skills

No matter what your role, you may have to manage, or play an active role in, a project at some point during your career. It takes a great deal of skill to do this well, but the time you invest in building good project management skills can pay off enormously. You contribute to meeting an organization's objectives by completing projects on time and on budget. This can produce real business results and enhance your reputation. And, when you know how to organize, schedule and delegate tasks, you can also reduce stress for yourself and your team members. 

Benefits of Project Management

That being said, the benefits of project management are ten-fold: the manager actually gets to manage (easier said than done at times, but allow me to wax poetic here) as they lead their team and institute a strategy that will see a specific project reach fruition. The client benefits because he/she is allowed to provide feedback, while relishing in the knowledge that their input really means something.  And finally, the production team benefits because without the production team the project wouldn’t get started in the first place, much less finished. Additionally, the production team is able to take a stake in something, work with it and see a project through from start to finish.
So right off the bat you have the Holy Trinity of Project Management: manager, client and worker collaborating for the common good. In fact, it’s this very application of knowledge, skills, tools and techniques that ultimately will meet or exceed a stakeholder's needs and/or expectations on any given project. Now that we’ve laid out the ground-rules, it’s a lot easier to visualize what some of the benefits of project management are. I’ve put together my own top-ten list of the benefits of project management. Your personal mileage with these benefits may vary.

1. Better Efficiency in Delivering Services: Project management provides a “roadmap" that is easily followed and leads to project completion. Once you know where to avoid the bumps and potholes, it stands to reason that you’re going to be working smarter and not harder and longer.
 2. Enhanced Customer Satisfaction: Whenever you get a project done on time and under budget, the client walks away happy. And a happy client is one you’ll see again. Smart project management provides the tools that enable this client/manager relationship to continue.
3. Enhanced Effectiveness in Delivering Services: The same strategies that allowed you to successfully complete one project will serve you many times over.
4. Improved Growth and Development Within your Team: Positive results not only command respect but more often than not inspire your team to continue to look for ways to perform more efficiently.
5. Greater Standing and Competitive Edge: This is not only a good benefit of project management within the workplace but outside of it as well; word travels fast and there is nothing like superior performance to secure your place in the marketplace.
6. Opportunities to Expand your Services: A by-product of greater standing. Great performance leads to more opportunities to succeed.
7. Better Flexibility: Perhaps one of the greatest benefits of project management is that it allows for flexibility. Sure project management allows you to map out the strategy you want to take see your project completed. But the beauty of such organization is that if you discover a smarter direction to take, you can take it. For many small-to-midsize companies, this alone is worth the price of admission.
8. Increased Risk Assessment: When all the players are lined up and your strategy is in place potential risks will jump out and slap you in the face. And that’s the way it should be. Project management provides a red flag at the right time: before you start working on project completion.
9. Increase in Quality: Goes hand-in-hand with enhanced effectiveness.
10. Increase in Quantity: I saved the best for last. An increase in quantity is often the result of better efficiency, a simple reminder regarding the benefits of project management.
By implementing fundamental project management strategies, you will narrow your focus, reach desired goals and achieve those goals within specific time and cost perimeters. The final result is that everyone comes out a winner - which just may be project management's best benefit of all.
 
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Writer Sahenur Begum is Spanish and English Language Translation Intern at Modlingua, India  No1. certified translation and Language service providers based in New Delhi.


 

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