Project Management and Translation Business

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BY ANJALI CHAWLA

 WHAT IS A PROJECT?
A unique undertaking composed of interrelated activities which has a well-defined beginning and end, often involving staffs from cross-functional groups, that operates under specific constraints of resources, schedules and requirements.
 
WHAT IS PROJECT MANAGEMENT?
A  set of skills and methods of planning, organizing and managing a project from inception to its successful completion.
 
WHO IS A PROJECT MANAGER?
The role responsible for leading and coordinating the project effort from inception to its successful completion, the person responsible for making things happen.
 
WHY IS PROJECT MANAGEMENT USED?
  • It is necessary to track or measure the progress we have achieved towards a goal we wish to accomplish.
  • We use project management to aid us in maximizing and optimizing our resources to accomplish our goals.
WHY IS PROJECT MANAGEMENT IMPORTANT?
  • Enables us to map out a course of action or work plan.
  • Helps us to think systematically and thoroughly.
  • Unique task.
  • Specific objective.
  • Variety of resources.
  • Time bound.
Road to Better Project Management.
  • Identify a Project Manager.
  • Identify Task Managers.
  • Sequence the activities in relation to time period.
  • Finalize by reaching an agreement and start work.
IMPLEMENTATION
  • Regular Monitoring.
  • Resource Support.
  • Critical issues discussed and solution.
  • Meeting with the team on completion of each major milestone.
  • Track the progress against the plan.
  • System to add.
POINTS TO BE CONSIDERED FOR INCREASING EFFICIENCY AT ANY WORKPLACE
Clearly defined roles and responsibilities
 
Employees need to have well defined roles and responsibilities at the work place. Individuals need to be clear as to in which all areas they need to contribute their level best and what all skills will help them to perform better. They need to be aware of their duties and key responsibility areas. Duplication of work decreases efficiency of employees. Responsibilities ought to be delegated as per expertise, knowledge and interests levels of employees. Job mismatch leads to confusions and individuals eventually lose interest in work.
 
EFFECTIVE COMMUNICATION
Effective communication plays an imperative role in increasing efficiency of employees, eventually benefiting the organization. Employees need to interact with each other, discuss their problems, and gain from each other expertise. They need to have an easy access to their manager’s offices so that grievances and problems can be addressed immediately. Even a minute’s problem unattended may become a major cause of trouble later on. Managers need to sit with their team members, monitor their performances, give them correct feedback and help them perform better. As a manager, you need to guide your team as to what all additional set of skills would increase their efficiency and help them deliver results on time.
 
RULES AND REGULATIONS / FLEXIBLE POLICIES
If you expect an employee to work till late on his birthday, he would never perform and end up wasting the entire day. One needs to be logical. Do not ask your employees to work till late unless and until there is an emergency. Rules and regulations should be same for everyone. Every individual irrespective of his or her designation has to report on time. Allow employees to take small breaks during the day. Let them speak to their colleagues. Strict rules like switching cell phones at workplace, blocking websites, not allowing the employees to get up from their workstation and so on can sometimes irritate an employee, who then starts hunting for a new job. Employees need to be satisfied with their jobs. Give a pat on their backs and make them feel that they have the potential to achieve their targets before time let them feel special and indispensable for the organization. Trust me, nothing would help if they do not realize themselves. Self-realization is of utmost important. After all, you cannot have a check on your employee every time. Trust your employees.
 
SALARIES/WAGES
Money is a strong motivating factor for employee. They would never work if you never release their salaries on time. Do not hold their monthly bills and other reimbursements. Appreciate their performances and reward them suitably. Bonuses, additional perks, incentives play an effective role in motivating employees to meet deadlines, finish assignments on time and achieve targets on or before time.
 
JOB SECURITY
Job security plays a crucial role in increasing efficiency of employees. Employees would not be able to deliver if they feel insecure at the workplace. Managers need to stand by their team members at the times of crisis and unforeseen circumstances.
 
TIME MANAGEMENT
Encourage your employees to manage their time well. Help them plan their day. Ask them to organize their desk once in every week.
 
HEALTHY WORK CULTURE
Employees need a pleasant work environment as they spend maximum part of their day at workplace. Give them the liberty to take some decisions on their own. Superior should never treat their subordinates as slaves or keep them as arm’s length. They would never respect you. They need to feel happy at the workplace for them to stay positive, happy and confident. Encourage your employees not to participate in nasty office politics, rumors and criticism.
 
BUSINESS INDUSTRY AND TRANSLATION INDUSTRY RELATIONSHIP
After a long deep explanation of project management, we can connect that project management being the key factor of both the industries work analogously. The project management feature is also applied in translation industry directly or indirectly but not completely. To make it well organized like business industry, it should be mandatory to use this feature in translation industry also for best results. The relationship between both the industries can ideally be seen in MULTINATIONAL COMPANIES which recruits translators for translation or interpreting purposes.
 
MODLINGUA
My personal experience at modlingua as an intern was sterling. As i gained tremendous knowledge of business industry, translation industry and their relationship as well.
 
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