By Akansha Jaiswal
Video Link: https://youtu.be/minfmzoG4I8
We've discussed Project Management and its importance in the completion of any project in earlier sessions; which are accessible for free of cost on Modlingua's YouTube channel https://www.youtube.com/modlingua. Just as essential Project Management is for any project, there come many challenges with it.
The major challenges that we face while incorporating Project Management are inaccurate scope, failure to control the prior defined schedule of work, delay in the project, lack of resources, communication, and many others. The very first challenge leads to more than 30% of projects fail due to wrongly defined "scope". The scope is simply all the work that needs to be done to achieve a project's objectives. In other words, the scope involves the process of identifying and documenting specific project goals, outcomes, milestones, tasks, costs, and timeline dates specific to the project objectives. Inaccurate definition of the scope of Project Management, or wrongly defined boundaries of any project can affect cost, time, men, and materials or can result in communication gaps.
The second challenge is failure to control a prior defined schedule of work. If the schedule is not followed, the timeline is not met; thus, delay in project execution. A control mechanism must be incorporated to ensure the timely execution of activities defined in the plan. Delay in the project can also result in a lack of coordination, and this can further complicate the problems in Project Management. Failure to assess the pros and cons fails to define a workable timeline. Proper knowledge of money flow, supply of human resources, supply of materials. Etc helps in preparing a proper schedule, or failure do so drive a project in a risk zone
The next difficulty we see is failure to assess the resource requirement. It increases the risk of project execution as there will be a lack of material, lack of supply, lack of human resources, and thus lack of other supplies including linguistics. Project managers and supervisors are needed to check all these factors and facilitate the smooth functioning of a project. They ensure the timely release of funds and supplies of required men and materials.
And lastly, the most faced challenge is Communication. Projects do not run as per assumptions; proper and regular communication is needed between all the stakeholders to coordinate the efforts at every level and ensure effective execution of work and supply of men and materials. Apart from regular meetings, it is always good to keep a record of communications so that anyone can refer to them. Also, documents always plays the role in eliminating communication gaps.
To follow this topic better you can refer to our video on "How to control challenges in Project Management: Role of communication" at Modlingua's YouTube channel.
